A consumer goods business, 30+ markets, one workflow.
Acado distributes consumer goods across 30+ Caribbean markets. We wired their CRM, order management, accounting and analytics into a single automated flow — orders in, invoices out, inventory updated, ledger reconciled, with daily reports landing in the right inboxes. Delivered in partnership with Quoviz.
The brief,
in three beats.
What they needed.
Acado's ops team was retyping orders, copy-pasting between CRM and accounting, and assembling end-of-day reports by hand. Multiply that across 30+ markets and the operational load was eating senior time.
How we tackled it.
Map every flow, score by hours-saved × error-reduction, build the top ones first. Connect HubSpot, the order management system, QuickBooks and Looker through n8n with custom Node middleware where the wiring got real.
What happened.
Daily reconciliation runs unattended. Reports land in the right inboxes before standup. Ops time freed up for the work that actually moves the business.
Inside the
engagement.
Workflow mapping
We mapped every cross-system touch — every email-to-invoice, every order-to-ledger, every report. Scored by hours saved per week and error-reduction value. Built in priority order.
Integration backbone
n8n as the orchestration layer. Custom Node middleware where the off-the-shelf connectors didn't quite fit. Retries, dead-letter queues and alerting on every step.
- HubSpot ↔ order management sync
- Order management ↔ QuickBooks line-item flow
- Daily reconciliation report → email + Looker
- Slack alerts for any workflow failure
Observability
Every workflow run logged, every failure paged. The team knows within minutes if a sync drops, not days later when a number looks off in a report.
Our ops team got two days a week back. That's the real story.
The tools
we shipped on.
Capabilities
behind this build.
Other
engagements.
— Let's make something —
Tell us what
you're building.
Trinidad & Tobago
09:00 — 17:00 AST
on business days